Facilities Manager

The Facilities Manager is a critical role responsible for overseeing the daily operations, maintenance, and safety of the corporate office environment. This role ensures that the workplace is efficient, secure, and supportive of employee productivity by managing building services, vendor relationships, space planning, and compliance with health and safety regulations. This position is highly collaborative in nature and works closely with stakeholders across all departments, including partnering closely with our lab operations team.

Facilities Operations & Maintenance
  • Oversee day to day management of the office facility, including building systems (HVAC, plumbing, electrical, security, and fire safety).
  • Coordinate preventive maintenance schedules and respond to repairs in a timely manner.
  • Ensure office environment is clean, well-maintained, and aligned with company standards.
  • Oversee inventory management of all office and kitchen supplies.
  • Ensure efficient in-flow, out-flow and distribution of mail and packages.
  • Responsible for leading, coaching and mentoring Office Services team members.
Vendor & Budget Management
  • Manage vendor relationships for services such as cleaning, shipping, storage, security, catering, and office supplies.
  • Negotiate and monitor contracts to ensure cost-effectiveness and quality service delivery.
  • Provide input into and manage the facilities budget, track expenses, and identify cost-saving opportunities.
Health, Safety & Compliance
  • Ensure compliance with local, state, and federal regulations (e.g., OSHA, fire codes, ADA).
  • Implement workplace safety programs, emergency response procedures, and regular drills.
  • Maintain accurate records of inspections, licenses, and certifications.
Space Planning & Workplace Experience
  • Oversee office layout, workstation assignments, and space optimization to support hybrid and in-office work models.
  • Partner with HR and IT to support employee onboarding, moves, and changes.
  • Contribute to initiatives that enhance workplace experience, culture, and employee well-being.
Project Management
  • Lead office renovation, expansion, and relocation projects as needed.
  • Coordinate with contractors, architects, and designers to ensure projects are completed on time and within budget.
  • Manage office fit-outs and installation of equipment and furnishings.
  • Lead/participate in additional projects and tasks as assigned.

• High school diploma or equivalent. Bachelor’s degree preferred.
• 5+ years of experience in facilities management, office operations, or related roles.
• Strong knowledge of building systems, health and safety regulations, and vendor management.
• Proven ability to manage budgets and negotiate service contracts.
• Proficiency in facilities management systems, Microsoft Office Suite, and workplace management tools.
• Ability to work in a fast-paced environment with a great deal of autonomy
• Understanding of FDA regulations and guidance regarding site inspections for regulated products or services
• Ability to work effectively with colleagues, managers, stakeholders and vendors
• Has a flexible approach to change; is able to work effectively in a variety of situations; constantly seeks improvements and is forward looking
• Competencies: Project Management skills, Highly Motivated, Self-Starter, Adaptability, Attention to Detail, Teamwork & Collaboration, Problem Solving, Strong Writing Skills, Organizational skills, multi-tasking skills, Analytical Skills, Written and Verbal Communications

• Working Conditions: Position may require periodic evening and weekend work, as necessary to fulfill obligations. This role is based in Xeris’ Chicago office and requires five days per week in the office. On-site requirement may change at management’s discretion.

#LI-ONSITE

As an equal employment opportunity and affirmative action employer, Xeris Pharmaceuticals, Inc. does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, genetics or any other characteristic protected by law.  It is our intention that all qualified applications are given equal opportunity and that selection decisions be based on job-related factors.

The anticipated base salary range for this position is $90,000 - $130,000. Final determination of base salary offered will depend on several factors relevant to the position, including but not limited to candidate skills, experience, education, market location, and business need. This role will include eligibility for commission and equity. The total compensation package will also include additional elements such as multiple paid time off benefits, various health insurance options, retirement benefits and more. Details about these and other offerings will be provided at the time a conditional offer of employment is made. Candidates are always welcome to inquire about our compensation and benefits package during the interview process.  

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.